Working with the Product Backlog

Here you will find information on how to work with backlog items.

Click on the event/process step to add a card/requirement connected to this step. Click on the button “ADD CARD TO …”. Requirements can be expressed in the desired format and you can add e.g. epics, user stories, UX requirement, non-functional requirements, business rules or any other information the developers need to know. Requirements are displayed in a list below the diagram (the Product Backlog).

Add a new card/requirement to an event/process step

You can assign a type to each product backlog item when you create them, such as Epic or User Story. Select the relevant type from the dropdown list. You can change the type at any time. You can configure the types by clicking on the gear icon located at the upper right corner of the diagram.


Click on the desired event/process step. Then click on the Actions symbol below the diagram to the right of the requirement you want to delete. Click on the delete/trash can symbol.

Delete a card/requirement

Click on the desired event/process step. Then click on the Actions symbol below the diagram to the right of the requirement you want to edit. Click on the edit/pen symbol to update the requirement. You can also edit the requirement description by editing the text in the Description column directly.

Edit a card/requirement

Click on the desired event/process step. Select the desired priority in the column “My Prio / Team Prio”. You can choose between Must have, Should have, Could have or Won’t have (according to the MoSCow scale). The “Team prio (combined)” is the average priority value based on the ranking from all team members. You can also see how many team members that have voted/ranked on each requirement and comments from team members by clicking the reply symbol under the description.

Prioritize requirements

You can leave comments for requirements. Click on the event/process step and then click on the reply symbol for the requirement below the diagram under the requirement description.  You can also approve/disapprove a requirement by clicking on thumbs up or down.

Comment on or approve requirements

You can upload documents such as UI sketches or screenshots or provide a link to an external web page such as Figma or InVision. Click on the paper clip symbol under to the requirement description and select a document or paste a URL in the field. Click on "ATTACH" to save your changes. You can add or delete attachments at any time.

Add attachments for requirements

Click on the text “(show all)” below the diagram to show all the requirements for all events/process steps. You can also click anywhere in the diagram as long as you don't click on a process step/event.

Show all cards/requirements 

You can choose the order of your Product Backlog items. Simply click on the left end of one row and move the requirement up or down to the desired position in the Product Backlog. 

Ranking Cards/Requirements

You can mark a backlog item as completed by selecting “Done” in the Actions column. Completed items will no longer be displayed in the Product Backlog.

You can reopen a previously completed item by selecting the checkbox "Show Done" next to the search field and then selecting “Reopen” in the Actions columns and it will appear in the Product Backlog again.

Click the checkbox “Show Done” next to the search field to show only the completed backlog items.

Show/hide completed Product Backlog items